August 17, 2017

Paralegal Assistant Administrator, European Space Agency, ESA – Paris , France

Job Description: Deadline for application: 26 March 2015

Job summary
Vacancy in the Directorate of Directorate of Industry, Procurement and Legal Services of the European Space Agency for a Paralegal Assistant Administrator

Location: Paris

Details
Under the direct responsibility of the Head of the Legal Services Department, the postholder will be responsible for providing direct clerical and administrative support, and in particular:

– supporting the Head of Department in the management, coordination, planning and monitoring of the Department’s activities; managing the service relationships with all Agency units, the priorities of incoming actions and monitoring their follow-up;
– representing the Department vis-à-vis the Senior Financial Controller; monitoring the Departmental budget and mission expenditures; preparing draft budgets and forecasts, checking of invoices and preparation of payment orders;
– supervising and giving guidelines on the drafting and filing of legal documentation and correspondence produced and received by the Department; monitoring of actions and supervision of the work of the Department’s Legal Assistants;
– drafting letters of appointment for legal experts and consultants;
– monitoring and follow-up of the services rendered upon appointment and their costs;
– contributing to the maintenance and development of the ESA Legal Services Department website;
– managing the organisation of symposia, educational programmes and training in the field of interest of the Department; managing requests for internships;
– providing direct administrative support to the Head of Department such as establishing and maintaining records and files, organising monthly Departmental meetings, preparing the agenda and drafting the minutes;
– fulfilling other tasks on an ad hoc basis as directed by the Head of the Legal Services Department within the post’s area of responsibility.

Job Posting Date: 03/01/2015

Salary: Based on Experience

Location: Paris, France

Job Posting Link: http://www.eubusiness.com/Jobs/esa-15-03-01

Company Website: http://www.esa.int/About_Us/Careers_at_ESA/Vacancies

Company Profile: European Spaced Agency

Contact Name: Not listed

Contact Email: apply2HQ@esa.int

Contact Phone: